ANNUAL MEETING OF MEMBERS
June (24) 25-26, 2004
Westin Stonebriar Resort and Spa
Frisco, Texas
As of 4/27/04
Chairman’s Invitation
It is my honor to invite you to participate in our
Annual Meeting of Members
on June 25-26, 2004. During the meeting, we will review the Society’s
achievements and challenges during this past year as well as examine our plans
for the future. I encourage you to attend so that you will be informed
firsthand on the issues facing our profession in Texas.
Our meeting
will be held at the Westin Stonebriar Resort & Spa, which is located just
north of Dallas in Frisco, Texas. This beautiful resort offers the finest in
accommodations and is just a short drive from a variety of shopping, dining and
entertainment venues.
I hope that you will participate in our Silent Auction benefiting the
scholarship fund for the Accounting Education Foundation. Members from across
the state are contributing items that showcase either their personal talents or
are representative of their chapter. Last year’s auction raised a
substantial amount of money for accounting scholarships. The bidding was
fiercely competitive, and the event was immensely entertaining.
If you have questions regarding the meeting arrangements, call Judy Neathery at
972/687-8535 or contact her by e-mail at
jneathery@tscpa.net
.
Don’t miss this opportunity to have a voice in the direction of your
Society.
Bob and I look forward to seeing you in Frisco.
Nita J. Clyde, Ph.D, CPA Chairman, 2003-04
DESTINATION INFORMATION & ITINERARY The Westin Stonebriar Resort and Spa
1549 Legacy Drive
Frisco, Texas 75034 Phone (972) 668-8000 ~ Fax (972) 668-8100
TSCPA’s group rate: $149 single or double Sleeping room block cutoff date:
May 22, 2004
www.mapquest.com
TSCPA-ANNUAL MEETING OF MEMBERS
(To make a reservation, click here or cut/paste the following into a browser)
https://
www.starwoodmeeting.com/StarGroupsWeb/res?id=0404141838&key=4C789
Guestrooms at the Westin Stonebriar Resort are richly appointed and feature
Westin’s Heavenly Beds and Heavenly Showers
. The resort is convenient to shopping at both The Stonebriar Centre Mall and
The Shops at Willow Bend. The cornerstone of the resort is the Tom Fazio
designed, 18-hole championship golf course spanning the 160 acres that surround
the facility. DFW International Airport and Love Field are less than thirty
minutes away.
GENERAL REGISTRATION INFORMATION
Questions? Contact Judy Neathery at 972/687-8535 or by e-mail at
jneathery@tscpa.net
Board of Directors Attendance Requirement:
Bylaws Article V, Section 3.
Except in the case of a past chairman or a past president elected prior to June
1998, absence from three consecutive meetings of the Board of Directors by any
director shall terminate his Board of Directors membership unless reasonable
explanations are accepted by the Executive Board.
Member Proxies:
Bylaws Article 10, Section 5.
All members of the Society entitled to vote shall be entitled to vote by proxy
at any meeting, but no member may vote more than five such proxies. All
proxies must state the name of the member to whom the proxy is given and may
not contain a power substitution.
Registration:
The registration fee is
$135 which includes one ticket to the
Welcome Luncheon, Bidding for our Future II Dinner
on Friday, and the continental breakfast on Saturday. All members, including
the Board of Directors, must pay the base fee to attend the meeting. Payment
must accompany your registration. Fees are payable by company or personal
check, American Express, MasterCard or Visa.
Late Registration Procedure:
If you are unable to register for the meeting prior to June 23, bring your
completed form and payment with you and register on site at the TSCPA
registration desk on Thursday or Friday (June 24-25).
Chapter Executive Directors/Secretaries Registration Policy:
The base fee is waived for Chapter Executive Directors/Secretaries. Chapter EDs
may attend all events included in the base fee free of charge. Pay the member
rate for any event that requires an additional fee or if you bring a guest.
General Registration Information
Continued
Refunds or Transfer of Fees:
A $50 service charge is assessed on cancellations received on or before June
21. TSCPA is required to make financial commitments to our vendors by June 21.
Once guarantees are made, registration fees cannot be refunded or transferred
to other annual meeting events.
Attire:
Relaxed business attire is appropriate for meetings and our Friday dinner.
Remember that meeting room temperatures that suit everyone are difficult to
maintain. Layer your clothing so that you may adjust for your personal
comfort.
Resort-casual clothing with comfortable walking shoes is appropriate at the
hotel and shopping venues. Some area restaurants have rigid dress codes. Be
sure and check with the restaurant before you depart.
Weather
The dress code for The Fazio Golf Course is strictly enforced.
(No jeans, jean shorts or shirts without collars; spike-less golf shoes only.)
Bring sunscreen and your hat!
Recording:
All audio and video recording devices are prohibited in meeting rooms without
the written permission from the speaker and TSCPA prior to the session.
Smoking Policy:
All TSCPA functions will be smoke-free.
AGENDA
*Due to space limitations, attendance at meetings marked by an * are by
invitation only
THURSDAY, JUNE 24, 2004
11:00 a.m. – 5:00 p.m.
TSCPA Registration Desk Opens
1:00 p.m. – 4:30 p.m.
*
2004-05 Executive Board Meeting
Executive Board Members only
Staff Contact: John Sharbaugh
1:00 p.m. – 5:00 p.m.
Silent Auction Open for Bidding
6:00 p.m. – 11:00 p.m.
*
Joint Executive Board Dinner
Executive Board Members/Spouses only
Staff Contact: John Sharbaugh
FRIDAY, JUNE 25, 2004
7:00 a.m. – 5:30 p.m.
TSCPA Registration Desk Open
8:00 a.m. – 8:00 p.m. Silent Auction Open for Bidding
8:30 a.m. – 10:00 a.m.
*
Executive Board Continental Breakfast
Executive Board Members & Spouses only
*Due to space limitations, attendance at meetings marked by an * are by
invitation only.
Friday, June 25, 2004 Continued
8:30 a.m. – 11:00 a.m.
*
Chapter Coordinating Steering Subcommittee
Subcommittee Members only Staff Contact: Rhonda Ledbetter
9:00 a.m. – 11:00 a.m.
Practice Management Issues Roundtable Discussion Members - 2 CPE Credit Hours
Staff Contact: Jerry Cross
9:00 a.m. – 11:00 a.m.
Members in Business & Industry Roundtable Discussion – “
Troubleshooting Sarbanes-Oxley Implementation” Members - 2 CPE Credit Hours
Staff Contact: Jim O’Guinn
10:00 a.m. – 11:00 a.m.
*
New Board Member Orientation
New Board Members only
Staff Contact: Christi Stinson
10:00 a.m. – 11:00 a.m.
*
Nominations Committee Orientation
Committee Members only
Staff Contact: Ali Deswaef
11:30 a.m. – 12:45 p.m. Welcome Luncheon
Members – included in base fee for one person
Spouses/Guests: $30
Attire: Casual or Relaxed Business
Enjoy a delicious luncheon prepared by the master chefs
at the beautiful Westin Stonebriar. This is a great chance to
catch up with your friends from across the state and make
plans to see the sights the area has to offer.
1:00 p.m. – 5:30 p.m.
Annual Meeting of Members & 2003-04 Board of Directors Meeting
Members/Invited Guests
Attire: Relaxed Business
Nita J. Clyde, Ph.D., CPA, 2003-04 chairman, presiding.
6:00 p.m. – 7:00 p.m.
*
PAC Reception
Members/Spouses
Attire: Dressy Casual or Relaxed Business
Reception for members who have contributed at least $100 to the CPA-PAC (by
April 30, 2004).
*Due to space limitations, attendance at meetings marked by an * are by
invitation only.
Friday, June 25, 2004 Continued
6:30 p.m. – 7:30 pm.
Large Chapter Hospitality
Members/Spouses/Guests
Attire: Dressy Casual or Relaxed Business
The five large chapters (Houston, San Antonio, Austin, Fort Worth and Dallas)
cordially invite all members and their
spouses for cocktails, snacks and friendly conversation.
7:30 p.m. – 10:00 p.m.
Bidding for our Future II Dinner & Silent Auction
Awards Dinner and Silent Auction benefiting Accounting
Education Foundation Scholarship Fund
Members - included in the base fee for one person
Spouses/Guests - $50 per person
Attire: Dressy Casual
Dancing, dining, and bidding! Tonight’s program features
the passing of the gavel ceremony as Ed Polansky assumes
the leadership of the Society from Nita Clyde. Presentation
of several prestigious awards will also be made.
Results of the Accounting Education Foundation Silent
Auction will also be announced at the conclusion of the
dinner.
SATURDAY, JUNE 26, 2004
7:00 a.m. – 12:00 p.m. TSCPA Registration Desk Open
7:30 a.m. – 9:00 am.
Continental Breakfast
Members/Spouses/Guests
8:00 a.m. – 1:00 p.m.
2004-05 Board Of Directors Meeting
Members/Invited Guests
Edward M. Polansky, CPA, 2004-05 chairman
1:00 p.m. – 2:15 p.m.
*
Non-Asterisk Club Luncheon
(Immediately following the adjournment of the Board Meeting)
Members/Spouses - $30 per person
Attire: Dressy Casual
Past members of the Executive Board or Executive
Committee and their spouses gather for a reunion luncheon.
All costs associated with this luncheon are borne by the reunion participants.
Saturday, June 26, 2004 Continued 1:30 p.m. Tee Times
Chapter Challenge Golf Tourney
(Players tee off every
Tom Fazio Championship Golf Course
- Westin Stonebriar
8 minutes)
Members/Spouses/Teens
$115 per person (includes green fee, cart, range balls, bag
tags, baggage handling from check-in to departure, sleeve
of ProV1X balls, and a Stonebriar logo golf hat.
Attire: No jeans, jean shorts or shirts without collars;
spike-less golf shoes only.
Attending the Annual Meeting of Members is not a
requirement to participate in the Chapter Challenge Golf
Tournament.
All players will represent their Chapters in stroke play (adjusted to each
player’s handicap). Scores for each
chapter will be averaged together, and the Chapter with the lowest average net
score will win. More information will be sent to you following receipt of your
registration.
Please note that there is a separate registration form for
the golf tournament. Houston Chapter Executive Director, Nancy Rutledge, is
handling registration for the tournament.
~ End ~
14860 Montfort Drive, Suite 150 ~ Dallas, Texas 75254-6705 ~ 972/687-8535 ~
Fax: 972/687-8504
Chairman’s Invitation